Activity Notification

This form is to notify the Cabot District team about activities which are taking place outside of the Defined Urban Area, or for which the District requires further checks to be undertaken. Read the Activity Notification Requirements to determine if you need to submit a notification.

The event must not go ahead until the District Lead Volunteer or a nominated member of the District Programme Team has confirmed their approval.

Leader in Charge

Name*

Email Address*

Phone Number*

Your Details

If you are not the Leader in Charge, please provide your name and email address.

Name

Email Address A copy of this form will be sent to you for your records.

Section Information

Group* Enter 14-24 for Explorer or Network events, or Programme Team for District-organised events.

Section/Explorer Unit/Programme Team*

Numbers attending

Squirrels

Beavers

Cubs

Scouts

Explorers

Adults

Any Young Leaders attending should be counted in the Explorers column, Networkers should be counted in the adults column.

Activity Information

Date*

Location*

Activity Details* Provide a description of the activity that is going to be taking place.

Permit Holder/External Activity Details

Where the activity requires a permit holder or is being lead by an external activity provider, please provide details to explain how you are meeting the Scouting requirements for this activity.

Permit Holder/External Activity Details For permit holders provide names, contact details, and information about their permits, and for externally led activities please provide the provider's address, contact details, and AALA number if required.

Risk Assessments

You must provide risk assessments to cover the aspects of this activity which you are responsible for.

Discover more about risk assessments

Upload Risk Assessments* Multiple files can be submitted if necessary (maximum 5 files, 3MB per file, accepted filetypes are pdf, doc, docx, gif, jpg, jpeg, png, xls, xlsx).

InTouch Information

Whenever any activity, event or meeting is run within Scouts, it's a requirement that an InTouch system is put in place.

Setting up an InTouch system

Activity InTouch Arrangements* Please provide details of your InTouch system and the main contacts in the event of an emergency.

GLV/Team Leader Aware

Your Group Lead Volunteer (for Group Sections), 14-24 Team Leader (for District Sections), or District Programme Team Leader (for Programme Team organised activities) must be aware this activity is taking place.

GLV/Team Leader Email* A copy of this form will be sent to your GLV/Team Leader.